Conference Room Maintenance Plan

Nita Slanina Updated by Nita Slanina

Plano Conference Room Technology Maintenance Plan

Daily Preventative Maintenance Checklist 
  1. Verify that the microphones are on the charger 
  2. Setup microphones on the table 
  • 1 microphone at both ends 
  • 2 microphones in the middle of the table facing opposite ways, as indicated by red arrows in the image below:

Hold a test meeting using the Meet Now button 

  • Invite yourself 
  • Test the microphones in the room 
  • Test the speakers in the room 
Weekly Preventative Maintenance Checklist 
  1. Reboot the room’s Windows 11 PC, it is on the back of the right television.
  • Click on the More … button 
  • Touch the Restart button 
  • Wait for the room to restart 
  • Conduct a test meeting using the Meet Now function 

General Troubleshooting: 

Microphones: 

  1. If microphone lights are flashing red or green, there is a connection issue between the microphones and the WAP in the ceiling. 

Controller or Computer Locked Up: 

  1. If the controller or the computer becomes unresponsive, a force reboot of the Windows 11 PC on the back of the right television is required. 
  • Press and hold the power button on the computer. 
  • Once the computer is powered off, press the power button after a few seconds to turn on the computer. 

 Vendor Support:  Data Projections: 
  1. Non-urgent: DallasServiceTeam@dataprojections.com
  2. Urgent:  Alex Brandt 
  • Text / Call: (469) 383-6727 
  • Normal Hours:  Monday – Friday 8 am to 5 pm CT

How did we do?

Plano Board Room General Guide

Contact