How to Create a ROPAAU Form

Milan Ingram Updated by Milan Ingram

How to Create a ROPAAU Form

Every employee that is issued company equipment must sign a completed Receipt of Company Property and Acknowledgement of Acceptable Use form.

1. Login to Adobe Sign here: https://avitarx.na4.adobesign.com/account/homeJS

2. On the homepage, click on Start from Library:

3. Then click on Workflows, select Procurement Equipment Form, and click Start:

4. Enter your email as the issuing employee and enter customer's email as the receiving employee then scroll down and select Send:

5. Enter customer's name in the first text box then fill out the form and select the appropriate field for what the device is. Include Type, Serial Number, and Issue Date. 1 device per box for customers that have more than one device.

When an existing employee is issued new/replacement equipment, the new ROPAAU form must have all of the equipment in their possession documented. Each completed ROPAAU form replaces the previous one. If they do not have one on file with HR already or any assets are missing from Asset Manager, please gather all equipment details from the customer.

6. Once completed, add your signature and select Click to Sign:

7. You should see this message confirming the document sent. Now the customer will receive and email asking them to sign the form.

8. To check status on the form you sent, click Manage:

9. Then select In Progress and you will see the current status of the form:

Here is a sample form:

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